"The best event planners are like conductors of an orchestra, bringing all the different elements together in perfect harmony."

The job of an event planner or event manager in the Philippines is tough. It is similar to being a musical conductor.

First, you are the leader of the team. If a musical conductor is the head of many musicians, you, as an event planner, are the leader of different event staff performing in different areas of the event.

As a leader, you must know the strengths and weaknesses of your team to create great harmony, akin to what a musical conductor does.

Second, an event planner is like a  musical conductor because he must be a skilled coordinator. There are many elements involved in a musical concert. The event planner is also confronted with many event elements that he must ensure are all placed in their proper area.

Last but not least, event planners, like musical conductors, must adapt to sudden changes and surprises. Events like musical concerts do not go as planned most of the time. 

The event planner must always be on his feet. Advanced in his thinking, ready to make quick decisions in order to reach the goal of having a successful event. The event planner simulates the way of a musical conductor. Changing his baton direction and, depending on the changes happening during the show's flow and band members' musical harmony.

In the end, event planners are like musical conductors, both savor the sweet music of success and adulation of attendees and clients. 

"Great events don't just happen, they are meticulously planned and executed with precision."

Great events require tremendous effort to make them happen. Nothing happens without careful planning of the event details. 

The event manager's attention to details inserted in the plan ensures that the event is never left to chance and luck. It is a guarantee that all critical success areas are given the necessary attention.

If practice makes perfect is a must. In the event management industry in the Philippines, it is a rule of thumb. 

Therefore, checklists, Gantt Charts, staff orientations, weekly meetings, technical dry runs, script reading, and committee and coordination meetings, are some of the activities that are given premium.

Now that you know it is time to make your event a huge success. 

"Success in event management is all about attention to detail and the ability to adapt to any situation that arises."

Attention to Detail

Attention to Detail is easier said than done. In the world of event management, you prepare for a long checklist, orient your people to their specific tasks, and make rounds to check if they are doing their work.

Attention to detail is your ability to spot minute aspects of the event you are running from pre-event, the actual event, and post-event. 

In fact, our ability to have very focused attention to detail is what our clients are paying for.  This ability is what makes us deliver a successful event. The ability to not leave any stone unturned in order to deliver the experience the participants of the event are expecting.

Adaptability 

One of the challenges in event management is creating an atmosphere where delegates will feel welcome. It is a challenge to make them feel they belong and not an isolated island in the midst of faceless and nameless attendees.

Here are some tips to create a welcoming atmosphere:

1. Be a Great Host

The first time they step into your event venue, be ready to smile and greet them. This will warm their hearts. Nobody can’t resist a smiling person approaching and greeting you while ready to assist you in helping you have your seat at the event.

Also, find time to explore the room and talk to your attendees. Just imagine the venue is your house and your attendees are your guests. Striking a conversation or small talk removes the uneasy feeling of attendees. Eventually, they will be comfortable and show their bubbly self or step away from being shy to being friendly.

2. Create a Speed Networking 

Most Filipinos are shy by nature. Even if they are professionals, only a few people have the ability to start a conversation. Therefore, when you place speed networking in your program, attendees are forced to break the ice and approach other people because they were given permission.

Your attendees will surely love this. They may even believe this is the best part of your event.

3. Prepare for Group Workshops

Group Workshops allow attendees to work together. In the process of the workshop, they are avail to get to know each other while benefiting from an output-based conversation.

Group Workshop creates a dynamic bond for all attendees. Best of all, it is a great way to learn more things.

There are other great ways to create a welcoming atmosphere for your attendees. The key here is always to make this one of your priorities.