Event Management Philippines Blog: conference

5 Guidelines in Choosing Your Conference Venue

So you are now all set to make your dream conference into reality. You believe that a lot of people will greatly benefit from this conference. But first things first, before the marketing the conference, inviting speakers and other details needed to make this dream into action, you need to choose your venue.

Choosing the venue of your conference may look easy, but is not. Most of the times, the success of your event or conference hinges in having the right venue.

So here are guidelines that will make your venue selection easy.

1. Know Your Conference

By this, know the purpose of your conference. What is the reason the conference exists.

The nature of your conference will determine if it is best indoor or outdoor.

The reason and purpose of the conference will play a big factor in what venue it should be at.

So the best question to ask, and you must answer is: Is this venue fit my conference purpose and objectives?

2. Determine Your Budget

You have a great vision of your event, and you are so convinced that your conference must only be staged in a particular venue. In fact, you already have a venue in mind.

Should you now push for that venue that is your first choice? The answer is yes only if you have already determined your venue budget.

The Conference is still a money making endeavor. Let us face it, we like to give the best to our target market, and the venue is one of the first things that will show how we would like them to have the best, but if it is out of our budget, we must look for an alternative that will still provide high quality, and not cost us our arm and leg.

This is just one example of why determining our event budget is important.

We need to profit to continuously offer annually our conference, therefore, we need to exercise caution and have a deeper understanding of the financial requirements of our event.

3. Know Your Expected Number of Attendees

If you are expecting 500 attendees, but your venue can only accommodate 300 attendees you will have a big problem. In fact, you will create a number of irate and dissatisfied attendees because you cramped them like sardines in a small can.

The number of attendees is crucial in your venue selection.

In addition, the comfort that we wanted to provide to our attendees also improves their safety and security.

So always ask the venue managers about the ideal number of attendees that can occupy their venue, by doing this, you will save yourself from encountering a lot of problems.

4. Know the Type of your conference

Is your conference a business forum like the Metro Manila Business Conference, or a casual summit like Ad Summit or Geeks on the Beach, a fun semi formal event like the National Marketing Conference, et

The type of conference will give you what the right venue for the conference that you wanted you are dying giving life.

5. Access

Is your venue accessible by public transportation? Is your venue easy to reach by your delegates? Is your venue having other nearby establishments that delegates can hang out before and after your conference?

There are other important and relevant questions to ask in this area. But one thing is for sure, before you put your signature into the venue contract, make sure that the venue you will choose is accessible.

In summary, choosing a venue for your next conference is never easy, but with the right guidelines you will be making this task less difficult, and achieve the success you wanted to have for your conference.

Wednesday, January 18, 2017
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5 Things You Must Know To Be Successful in Attending A Conference

conference

Do you feel that sometimes you are mindlessly attending the conferences presented in front of you?

I used to feel the same way.

Attending conferences hoping that at the end of the day I will discover my Eureka moment why I am in a conference.

But you do not have to experience the same predicament before you achieve the success you wanted to have in attending the conference.

Here are five things you must know to be successful in attending a conference.

1. GOAL

What is your goal in attending a particular conference? If you fail to set a goal, you will be like driftwood floating in the sea that is the conference.

You will never know at the end of the conference, when it is time to assess your time, effort and money in a particular conference if you earned and gained something out of it.

So, always remember, set a goal before you attend a conference.

2. CONTENT

Know if you will gain from the content of the conference. Content are the topics that are lined-up to be discussed at the event.

Primarily, the content is the reason why you should be attending the conference. Research shows that 80% of the attendees placed content as their number one reason for attending a conference.

So the bottom-line, always be checking the content and relate this to your need for cutting edge knowledge.

3. SPEAKERS

Of course, who are the speakers, if you are given the opportunity to listen to experts and successful personalities in your industry and field of interests, will you let this chance pass you by?

Speakers of the conferences can inspire you or plant the seed of change that you are looking all along in your life and career.

Therefore, always be checking and asking who will be the speakers at the conference that you are interested to attend.

4. CO-DELEGATES

Not all of your competitors and peers can be found on LinkedIn and Facebook, events and conferences are good venues to meet and get to know them.

In most of the conferences that I produced and organized, I make it a point when doing an event design that networking and deeper business socialization are achieved.

I strongly believe, that besides the nourishment of the mind and heart, the social aspect of the delegates must also be nurtured.

5. BUDGET

There is a saying, the mind is willing but the pocket is not. Your budget is critical in order to determine if you can or cannot attend the conference.

In the budget, your logistic needs are a consideration when you are attending an event.

However, one caveat, always gauge your budget or investment to the event in relation to the benefits and Return-of-Investment (ROI) that you are set to gain by attending the conference.

I emphasize the Gauging Process, because I observed that most people just automatically close the door when they feel that the conference is pricey without taking a look at the bigger picture, or the benefits that most of the time outweigh the cost of participation.

In summary, you will be successful in all the conferences that you are planning to attend if you follow the process of knowing your GOALS, CONTENT, SPEAKERS, CO-DELEGATES and BUDGET.

Having said this, enjoy your event participation and happy conferencing.

Thursday, November 03, 2016
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Watch Out for AEdea Camp! | Conference

AEdea Camp

Advertising and Events Suppliers Conference or AEdea Camp is like a cannon and the attendees the cannon ball, attending this event will connect you to industry players and give you insightful concepts from the experts of the industry, and like cannon balls you will get your high once you get fired-up by the cannon. This is how good this event will be.

But most importantly, it is a gathering of the industry members who for one day will not compete in biddings but get together to strengthen the ties that bind them. Yes, it is like a party!

Of course, new members or those wanting to be part of this industry are welcome.

Here are some of the details of the conference:

KEY LEARNING TOPICS

Key Note Address from Chief Marketing Officer of the Year Awardee
Event Management in Niche Marketing (Panel Discussion between client and suppliers)
P.S. I Love You – Print Suppliers and Technology
Anatomy of Broadcast Commercials (Panel Discussion between client and suppliers)
On Integrated Marketing Communication - The Wizard of Jos
On Corporate Social Responsibilities The Wheels of Future – You’ve Got Efren
Values Advocacy – Pag May Value Sikat

Other Conference Highlight - Speed Networking

Know more people. Gain more Business. A special activity during the conference. This one is will make you and your business BOOM!

*topics and speakers are subject to change without prior notice

PRIORITY BOOKING FORM

Event : AEdea Camp | 9:00am-5:00pm|November 13,2012| Bayanihan Center, Piooner St., Pasig

Training Investment :

Super Value Rate for Non ASAP Member: P3500

ASAP Member Rate: P3500

October Rate: P4000 | Regular Rate: P4500|Walk-in Rate: P5000

Group Discount Rate: 5 + 1

Company Name:

Address:

Industry: Phone Number:

Reserving Officer: Designation:

Mobile Number: Email Address:

Participant 1

Name: Designation:

Mobile Number: Email Address:

Direct Line:

Participant 2

Name: Designation:

Mobile Number: Email Address:

Direct Line:

The event is produced and organized by the Advertising Suppliers Association of the Philippines (ASAP).

There are other surprises lined-up within the events but at the moment it remains a secret. But hey the event comes from those who provides their services to all the events that happen in the Metro, therefore, taking part in this gig one can never go wrong!

Tuesday, September 18, 2012
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5 Guidelines in Choosing Your Conference Venue

5 Things You Must Know To Be Successful in Attending A Conference

Watch Out for AEdea Camp! | Conference

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